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As part of the existing contract renewal processes, North Ayrshire Council (NAC) has identified the need to upgrade or replace their existing Cashless Catering and Online Payment solutions, together with introducing Kitchen Management Software.
The systems will be extended for use across all 9 academies, 49 primary schools and 1 additional support needs (ASN) school within the Council’s remit. The Council also have a number of hospitality locations and outside catering units (including pop-ups) that may be included if the solution permits.
The Council are seeking contract(s) for the provision of three inter-related, cloud-based systems (including supply, installation, licences and training) and will consider suppliers who can offer all elements (or a combination thereof) but will also consider separate providers. The requirement has been split into 3 Lots as follows;
Lot 1 - Cashless Catering system (including meal ordering functionality) with full upgrades, annual maintenance and support (including software and minimum hardware)
Lot 2 - Online Payments system
Lot 3 - Kitchen Management Software with full upgrades, annual maintenance and support (including software and minimum hardware)
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Cash Registers (Buccleuch) Limited | SC044087 | ~£260,000 estimated from lot values | 2 lots Online Payments · Cashless Catering Services and Equipment | - |
| ParentPay Ltd | 04513692 | ~£30,000 estimated from lot values | 1 lot Kitchen management system | - |
This procurement was divided into 3 lots, each awarded separately. 8 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 1 Cashless Catering Services and Equipment 1,080 days (≈3 yrs) | £80,000 £263,000 initial term | 3 | Cash Registers (Buccleuch) Limited | complete |
| Lot 3 Kitchen management system 1,080 days (≈3 yrs) | £30,000 £132,708 initial term | 2 | ParentPay Ltd | complete |
| Lot 2 Online Payments 1,080 days (≈3 yrs) | £180,000 £85,880 initial term | 3 | Cash Registers (Buccleuch) Limited | complete |
Weightings from the notice, applied to every lot.