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As part of an existing renewal framework for the provision of replacing, upgrading or new installs to their existing Online School Payment and Cashless Catering solutions, together with introducing Kitchen Management Systems & Nutritional Systems to be available to all 32 councils in Scotland and Scotland Excel Associate Members.
The systems will be extended for use across all secondary, primary, nursery and support needs schools within Scotland, in addition to a number of hospitality locations and outside catering units (including pop-ups) that may be included if the solution permits.
The Council are seeking contract(s) for the provision of three inter-related, cloud-based systems (including supply, installation, licences and training) and will consider suppliers who can offer all elements (or a combination thereof) but will also consider separate providers. The requirement has been split into 4 Lots as follows;
Lot 1 - Cashless Catering system (including meal ordering functionality) with full upgrades, annual maintenance and support (including software and minimum hardware)
Lot 2 - Online Payments system
Lot 3 - Kitchen Management Software with full upgrades, annual maintenance and support (including software and minimum hardware)
Lot 4 – Nutritional analysis systems with full upgrades, annual maintenance and support (including software and minimum hardware.
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Cash Registers Buccleugh | - | ~£3,000,000 estimated from lot values | 3 lots Online School Payments · Cashless Catering Services and Equipment · Nutritional Analysis Systems | - |
| Civica UK Limited | 01628868 | ~£4,000,000 estimated from lot values | 4 lots Online School Payments · Cashless Catering Services and Equipment · Kitchen or Canteen management systems · Nutritional Analysis Systems | - |
| Nutritics | - | ~£1,000,000 estimated from lot values | 1 lot Nutritional Analysis Systems | - |
| ParentPay Ltd | 04513692 | ~£3,000,000 estimated from lot values | 3 lots Online School Payments · Cashless Catering Services and Equipment · Kitchen or Canteen management systems | - |
| Pebble | - | ~£1,000,000 estimated from lot values | 1 lot Cashless Catering Services and Equipment | - |
This procurement was divided into 4 lots, each awarded separately. 13 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 2 Cashless Catering Services and Equipment 1,440 days (≈3.9 yrs) | £1,000,000 £4,000,000 initial term | 4 | Pebble Civica UK Limited Cash Registers Buccleugh ParentPay Ltd | complete |
| Lot 3 Kitchen or Canteen management systems 1,440 days (≈3.9 yrs) | £1,000,000 £4,000,000 initial term | 2 | Civica UK Limited ParentPay Ltd | complete |
| Lot 1 Online School Payments 1,440 days (≈3.9 yrs) | £1,000,000 £4,000,000 initial term | 3 | Civica UK Limited Cash Registers Buccleugh ParentPay Ltd | complete |
| Lot 4 Nutritional Analysis Systems 1,440 days (≈3.9 yrs) | £1,000,000 £4,000,000 initial term | 4 | Civica UK Limited Cash Registers Buccleugh Nutritics | complete |
Weightings from the notice, applied to every lot.
Government spending data: These suppliers have received £110,476,616 in 2,461 payments (over £25k) from Department for Transport, Home Office, Ministry of Defence, DEFRA, Metropolitan Police and 71 more public bodies (2012-04-18 to 2026-06-16).