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Open for bids. Submissions close 5 Oct 2026, 0:00pm.
Description
The Authority intends to procure a modern Corporate Technology Platform (Ecosystem) to replace fragmented and ageing legacy corporate systems and provide an integrated digital platform supporting key enabling services across Police Scotland.
The requirement is for an integrated Enterprise Resource Planning (ERP) and Human Capital Management (HCM) Ecosystem, together with the associated hosting, integration, implementation, data migration, training, transition, support and professional services required to deliver and sustain the solution.
The Contract is expected to be for a period of seven (7) years with options, exercisable solely at the Authority's discretion, to extend by up to three (3) further periods of twelve (12) months each, giving a maximum potential duration of ten (10) years.
This procurement was divided into 1 lots, each awarded separately.
Lots
1
Lot
Value
Status
Lot 1
3,600 days (≈9.9 yrs)
-
active
Award criteria
Weightings from the notice.
Quality60%
Price40%
Key Dates
Published
1 September 2026
Tender Open
-
Tender Deadline
5 October 2026
Award Date
-
Contract Start
-
Contract End
-
Extension option
The Authority reserves the right, at its sole discretion, to extend the Contract by up to 3 further 12-month periods (12+12+12 months), to a maximum of 10 years (120 months). Extensions are subject to satisfactory performance, ongoing business requirements, and formal written approval prior to expiry.
Procurement Details
Method
Selective — suppliers are shortlisted first
Method Details
Competitive procedure with negotiation
Route to market
Restricted or negotiated
Main category
Goods
Category
Software package and information systems
Delivery location
UKM
Open under
WTO Government Procurement Agreement
Contract Term
The Authority anticipates re-tendering prior to expiry. If re-procured, a new Contract Notice is expected to be published approximately 18 months prior to the end of the contract period (including any exercised extension options).
The Authority reserves the right, at its sole discretion, to extend the Contract in accordance with the extension provisions.
Buyer Reference
PROC-26-3599
Legal Basis
Public Contracts Regulations 2015 (EU Directive 2014/24)
CPV Codes
48000000 – Software package and information systems; 48100000 – Industry specific software package; 48422000 – Software package suites; 48440000 – Financial analysis and accounting software package; 48441000 – Financial analysis software package; 48442000 – Financial systems software package; 48450000 – Time accounting or human resources software package; 48451000 – Enterprise resource planning software package; 48490000 – Procurement software package; 48517000 – IT software package; 48900000 – Miscellaneous software package and computer systems; 72210000 – Programming services of packaged software products; 72212100 – Industry specific software development services; 72227000 – Software integration consultancy services; 72254000 – Software testing; 72260000 – Software-related services; 72261000 – Software support services; 72263000 – Software implementation services; 72265000 – Software configuration services; 72266000 – Software consultancy services; 72267000 – Software maintenance and repair services; 72267100 – Maintenance of information technology software; 72222300 – Information technology services; 72267200 – Repair of information technology software