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EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering &… | UKGovscan
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OPENTender notice (UK4) · TRANSPORT UK EAST MIDLANDS LIMITEDRef ocds-h6vhtk-069a62
EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170
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Contract Value
£1,876,000
excluding VAT · £2,251,200 including VAT · Above the relevant threshold
The submission deadline passed on 4 Sept 2026, 11:00am.
Description
East Midlands Railway (EMR) is seeking information from the market to inform a future procurement for HVAC maintenance, overhaul, and spares support across the Class 158 and Class 170 fleets.
This Preliminary Market Engagement (PME) exercise is intended to gather market insight to support the development of the procurement strategy, scope of services, and contract structure. The PME will also explore opportunities for fleet consolidation, innovation, resilience, and value for money.
The outcome of this PME may result in revisions to the final Procurement Strategy prior to the publication of the Invitation to Tender (ITT).
2nd Floor St Andrew's House, London, EC4A 3AG, United Kingdom
Type of body
Private utility
Suppliers
No supplier information available.
Lots
This procurement was divided into 2 lots, each awarded separately.
Lots
2
Combined Lot Value
£1,876,000
Lot
Value
Status
Lot 1
HVAC Overhaul and Repair (Class 158)
Nov 2026 – Dec 2028
£1,076,000
active
Lot 2
Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)
Nov 2026 – Dec 2028
£800,000
active
Award criteria
Weightings from the notice, applied to every lot.
Quality
Price(price)
Key Dates
Published
15 May 2026
Tender Open
-
Tender Deadline
4 September 2026
Award Date
-
Contract Start
-
Contract End
-
Planned term
9 November 2026 – 4 December 2028 · may extend to 4 December 2030
Extension option
The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).
EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.
Procurement Details
Method
–
Method Details
Competitive flexible procedure
Route to market
Restricted or negotiated
Main category
Services
Category
Repair, maintenance and associated services related to railways and other equipment
Delivery location
UKF
Special regime
Utilities
Buyer Reference
PS0023
Legal Basis
Procurement Act 2023
CPV Codes
50220000 – Repair, maintenance and associated services related to railways and other equipment