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The Authority anticipates procuring a modern HR and Payroll solution, expected to be delivered as a cloud‑based Software as a Service (SaaS) platform, to replace its existing legacy system. The proposed solution will be required to support a full range of HR and Payroll functions including (but not limited to): core HR, payroll processing, recruitment and onboarding, absence management, case management, time and attendance, and comprehensive employee and manager self-service.
The system must support the requirements of the Local Government Pension Scheme (LGPS), including CARE benefit calculations, pensionable pay rules, and LGPS‑compliant monthly and annual returns.
The Authority currently delivers HR and payroll services for approximately 1,496 employees across three payrolls, generating around 1,452 payslips per month, and processes payroll for circa 400 elections staff on an intermittent basis. Of the three payrolls, two relate to limited companies, one of which currently has no employees paid through it but continues to require statutory returns. In light of forthcoming Local Government Reorganisation (LGR), future operational requirements may necessitate support for a significantly larger employee population and additional payrolls. Scalability, configurability and flexibility will therefore be key attributes of the intended solution.
No supplier information available.
This procurement was divided into 1 lots, each awarded separately.
| Lot | Value | Status |
|---|---|---|
| Lot 1 Feb 2027 – Jan 2032 | £1,833,333 | active |
Weightings from the notice.
Changes the buyer published to this notice after it first appeared.
Change of tender submission date.
Addition of contract options, which did not appear correctly on original notice:
The right to additional purchases while the contract is valid.
The contract may include options for additional services and variations within the scope of the procurement, including but not limited to:
Onboarding of additional schools, trusts or organisational units
Increases in employee numbers, payroll volumes or number of payrolls
Additional modules, functionality or system features
Additional integration services with HR, finance or other systems
Additional implementation or configuration services beyond the initial scope
Additional support, training or consultancy services
Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract.
Options will only be used where they fall within the scope of the original procurement and represent value for money.
Change of tender submission date.
Addition of contract options, which did not appear correctly on original notice:
The right to additional purchases while the contract is valid.
The contract may include options for additional services and variations within the scope of the procurement, including but not limited to:
Onboarding of additional schools, trusts or organisational units
Increases in employee numbers, payroll volumes or number of payrolls
Additional modules, functionality or system features
Additional integration services with HR, finance or other systems
Additional implementation or configuration services beyond the initial scope
Additional support, training or consultancy services
Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract.
Options will only be used where they fall within the scope of the original procurement and represent value for money.