Floodlights - 1 - Supply and Installing 5 x Floodlighting Columns (reuse current LED Floodlights) 2 - Supply and Installing 1 x Floodlight Column and Floodlights. At Raleys Field, Sevenoaks

Questions

• Can you please confirm the manufacturer of the existing LEDs See the attached specification sheet, also the Lux uniformity calculations
• Can you please provide a draft copy of any T&Cs we would be expected to sign if successful
• Can you please confirm the existing column heights Estimated at 12m
• Can you please confirm if a ground investigation report is available, clarifying ground bearing pressures, as this will be needed to calculate column base dimensions No ground investigation has been done so far
• Heavy plant will be needed onsite. Please confirm if we are to include within our price the cost for reseeding of grass or any boarding, or if the Council will take responsibility for this. Responsibility for ground matting and reinstatement lies with the successful contractor summer installation planned

Further questions

• Can you please confirm if we are to reuse the existing electrical infrastructure for the replacement masts and has this been tested recently? Hopefully yes, but that's why a site visit would be useful, no we have not had any recent testing done
• Can you please confirm what the remaining capacity of the distribution board is and if there is sufficient load for a new column and floods. We are not electricians but the supply is three phase to a dedicated board supplying 10 x 1.5kw bulbs at present
• Please confirm that the Council will take responsibility for the storage of the existing LEDs once these have been temporarily removed from the masts. Yes
• Can you please confirm if you have a preferred trenching route to the new mast and if you have an electrical layout plan of the existing infrastructure (and any utilities etc.). We have no utility plans for the site, we have an assumed route for the existing cables, and a suggest route for the additional cable, all on soft ground off pitch.
• Please confirm when the Council expect to award the works and when the works is likely to take place. We would expect the works to be undertaken between May and August.
• We note that the requirement is for 15m lowerable columns, please confirm if you would like the cost of the lowering tool included within our quote, listed as a chargeable extra or not included. Yes please include the cost of the lowering tool

The wrong evaluation criteria was added - this is the correct one and the correct one has now placed in the Scope.

Price 30%

Complete Written Tender Submission 10%

Relevant Experience & Trade References 15%

Maintenance Requirements & Ongoing Support 15%

Technical Specification & Quality of Equipment (lux levels, compliance, durability) 15%

Installation Programme & Timescales (ability to meet deadlines, minimise disruption) 10%

Health & Safety Compliance (RAMS, working at height, qualifications) 5%