Procurement of a Computer Aided Facilities Management (CAFM) System

Barnsley Facilities Services (BFS), a wholly owned subsidiary of Barnsley Hospital NHS Foundation Trust and The Rotherham NHS Foundation Trust, are looking to procure a CAFM (Computer Aided Facilities Management) system. The bidder MUST be able to provide all of the following functionality as a minimum:Asbestos ManagementClear up to date asbestos record that captures identified materials, their condition, and associated risks so that organisations can manage safety and compliance effectivelyAsset ManagementProvision of a clear, structured asset register that captures essential information about each asset throughout its lifecycle, helping organisations manage, track, and maintain their assets efficiently.Help Desk / Task ManagementProvision of a clear, auditable workflow that tracks tasks from creation to completion, helping teams prioritise, organise, and monitor work efficiently while maintaining full visibility and oversightPlanned Preventative MaintenanceProvision of a clear and consistent way to plan, schedule, and monitor preventive maintenance, giving teams full visibility of upcoming work and helping them manage resources, safety, and asset performance more effectively.Property Register MaintenanceProvision of a central, structured record of all estate spaces, helping organisations manage property information efficiently while supporting wider operational, compliance, and financial processesReporting and DashboardsFunctionality to provide clear, real time visibility of performance and compliance through accessible, filterable dashboards and reports that support effective monitoring, analysis, and decision making.Resource ManagementFunctionality to help the organisations manage and deploy their workforce efficiently by giving clear visibility of staff activity, task progress, and resource demands to support effective planning and performance oversight.Stores / Stock ManagementFunctionality to give the organisations clear control and visibility over stock levels and usage, helping them manage inventory efficiently and maintain availability while supporting better cost and resource planning.Task Management Handheld ApplicationFunctionality to enable field staff to manage and complete tasks in real time through a mobile app, giving them clear access to job details, asset information, and on site tools so work can be carried out efficiently and accurately.

Supplier details as published

Taken from this notice, not from Companies House. Check the original notice — details change and are not updated here.

Lots

This procurement was divided into 1 lots, each awarded separately. 8 bids were received in total.

Tender Documents

• Tender notice on Find a Tender → — Tender notice
• Contract award notice on Find a Tender → — Award notice
• Contract award notice on Find a Tender → — Award notice