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BT225 - Grants Management System — Westminster City Council | UKGovscan
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OPENTender notice (UK4) · Westminster City CouncilRef ocds-h6vhtk-05f140
BT225 - Grants Management System
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Contract Value
£80,000
excluding VAT · £96,000 including VAT · Below the relevant threshold
The submission deadline passed on 23 Jan 2026, 5:00pm.
Description
Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes.
Objectives
In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives:
To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don’t have to re-input the same information multiple times when applying for grants.
To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error.
To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.
This procurement was divided into 1 lots, each awarded separately.
Lots
1
Combined Lot Value
£80,000
Lot
Value
Status
Lot 1
Feb 2026 – Feb 2028
£80,000
active
Key Dates
Published
12 January 2026
Tender Open
-
Tender Deadline
23 January 2026
Award Date
-
Contract Start
-
Contract End
-
Planned term
9 February 2026 – 8 February 2028 · may extend to 8 February 2029
Extension option
1yr optional erxtension following successful 2yr delivery.
Procurement Details
Method
Open — any supplier may bid
Method Details
Below threshold - open competition
Route to market
Open competition
Main category
Services
Category
Industry specific software package
Buyer Reference
BT225
Legal Basis
Procurement Act 2023
CPV Codes
48100000 – Industry specific software package; 72212100 – Industry specific software development services; 48812000 – Financial information systems; 79412000 – Financial management consultancy services; 72212170 – Compliance software development services; 75200000 – Provision of services to the community; 48000000 – Software package and information systems; 48333000 – Contact management software package; 98000000 – Other community, social and personal services; 48170000 – Compliance software package