Asset Database

Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System.

The aim is to identify a centralised solution capable of managing CFRS's critical assets and infrastructure, including fleet, operational equipment, and hydrants.

Core Functional Requirements;

Any proposed Asset Management System must support the management of the following service areas:

• Fleet Management

(Vehicles, servicing schedules, defect reporting, cost tracking)

• Operational Equipment Management

(Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking)

• Hydrant Management

(Inspection, maintenance, water schemes, compliance monitoring, and mapping)

Desirable (Non-Essential) Capabilities;

• Property Asset Management
• ICT Asset Management

Minimum System Capabilities

The system must be able to deliver, at a minimum, the following functionalities:

• Centralised storage of all critical asset data
• Scheduling and management of routine and ad hoc maintenance/testing
• Defect reporting and escalation workflows based on urgency
• Automated alerts and reminders for servicing and inspections
• Integration with stock control and ordering systems
• Full asset history tracking (maintenance, testing, usage)
• Servicing and maintenance records
• Generation of compliance-ready reports
• Remote access via tablets or mobile devices with internet connectivity
• Multi-user access from any location
• Seamless integration with CFRS's existing Finance and Procurement systems
• Standard and custom reporting across all system data
• QR code compatibility for asset identification and lifecycle tracking
• User-friendly interface accessible via app or browser, supporting live data and mobile use
• Support for multiple stations, locations, and asset types
• Role-based access control, audit trails, data encryption, and single sign-on
• Cloud-based or hybrid deployment with high availability

Lots

This procurement was divided into 1 lots, each awarded separately.