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Procurement Title
Servicing and Maintenance of L&Q Ventilation Systems (MVHR and Communal & Car Park)
Procurement Description
London & Quadrant Housing Trust (L&Q) invites tenders from suitably qualified and experienced suppliers for the provision of servicing, maintenance and reactive repair services for ventilation systems across its housing stock.
The requirement covers Mechanical Ventilation with Heat Recovery (MVHR) systems and Communal and Car Park ventilation systems and includes planned servicing, responsive repairs, out‑of‑hours response, compliance activities and associated reporting.
The procurement is being conducted as a single exercise under the Open Procedure in accordance with the Procurement Act 2023 and is structured into two technical Lots aligned to different ventilation system types:
Lot 1 – Mechanical Ventilation with Heat Recovery (MVHR) systems
Lot 2 – Communal and Car Park ventilation systems
Bidders may submit a Tender for one Lot or both Lots; however, a supplier may be awarded a maximum of one Lot. Each Lot will be evaluated independently.
There are cross‑Lot operational requirements which will apply where relevant, including unified reporting, Arena defect logging, first‑touch make‑safe obligations and escalation service level agreements.
Procedure Type
Open Procedure under the Procurement Act 2023.
Lots
This procurement is divided into Lots.
Lot 1: Mechanical Ventilation with Heat Recovery (MVHR) systems
Lot 2: Communal and Car Park ventilation systems
Each Lot will be evaluated and awarded separately. A supplier may be awarded a maximum of one Lot.
Estimated Contract Values
The estimated total contract values (inclusive of all extensions) are:
| Lot | Value |
|---|---|
| Lot 1 | £4,550,000 |
| Lot 2 | £900,000 |
These values are indicative only and do not constitute a commitment by the Authority.
Contract Duration
The anticipated contract durations are:
Lot 1: Initial term of three (3) years, with the option to extend by up to two (2) further periods of one (1) year each.
Lot 2: Initial term of five (5) years, with the option to extend by up to two (2) further periods of two (2) years each.
Extensions are at the sole discretion of L&Q.
Form of Contract
JCT Measured Term Contract 2024, with Lot‑specific contract documentation issued as part of the tender pack.
Award Criteria
The contract(s) will be awarded on the basis of the Most Advantageous Tender.
Evaluation will be based on a combination of quality and price criteria.
Submission Information
Tender documents are available electronically via the Authority’s e‑tendering portal.
Suppliers must submit responses in accordance with the instructions set out in the Invitation to Tender.
No supplier information available.
This procurement was divided into 2 lots, each awarded separately.
| Lot | Value | Status |
|---|---|---|
| Lot 1 MVHR Servicing & Maintenance Nov 2026 – Nov 2031 | £0 | active |
| Lot 2 Communal and Car Park Ventilation Servicing & Maintenance Nov 2026 – Nov 2031 | £0 | active |
Weightings from the notice, applied to every lot.
Changes the buyer published to this notice after it first appeared.
This has been changed due to L&Q deciding to combine both requirements into x1 procurement exercise. The intention was to do x1 separate tenders but it made sense to create x1 tender with x2 Lots. This change also allows L&Q to undertake Preliminary Market Engagement , extend contract to incumbent and ensure smooth mobilisation ahead of contract award
The link to the PME questionnaire has been provided in the notice and the Website link within the notice