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BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.
Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.
The Framework will include 6 lots which are:
Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Cleardata UK | 03986970 | £50,000,000 | 1 lot Lot 1: VHS Media Conversion - In House - With DEMS Integration | - |
| Memnon Archiving Services | 09943705 | £50,000,000 | 1 lot Lot 1: VHS Media Conversion - In House - With DEMS Integration | - |
This procurement was divided into 6 lots, each awarded separately. 2 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 1 Lot 1: VHS Media Conversion - In House - With DEMS Integration Oct 2025 – Oct 2029 | £50,000,000 | 2 | cancelled | |
| Lot 2 Lot 2: VHS Media Conversion - In House - With DEMS Provided Oct 2025 – Oct 2029 | £50,000,000 | - | - | active |
| Lot 3 Lot 3: VHS Media Conversion - Outsource - With DEMS Integration Oct 2025 – Oct 2029 | £50,000,000 | - | - | complete |
| Lot 4 Lot 4: VHS Media Conversion - Outsource - With DEMS Provided Oct 2025 – Oct 2029 | £50,000,000 | - | - | complete |
| Lot 5 Lot 5: Niche Media Digitisation with DEMS Integration Oct 2025 – Oct 2029 | £50,000,000 | - | - | complete |
| Lot 6 Lot 6: Niche Media Digitisation with DEMS Provided Oct 2025 – Oct 2029 | £50,000,000 | - | - | complete |
Notices published under the Procurement Act 2023 name every bidder, including unsuccessful ones.
| Bidder | Bid on | Outcome |
|---|---|---|
| Cleardata UK | Lot 1 | Wonlot 1 |
| Memnon Archiving Services | Lot 1 | Wonlot 1 |
Weightings from the notice, applied to every lot.
Government spending data: These suppliers have received £282,530 in 12 payments (over £25k) from DEFRA, Dorset Police, Cumbria Constabulary (2020-06-01 to 2025-04-02).