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Housing with Care Data System — THE CAMBRIDGE HOUSING SOCIETY LTD | UKGovscan
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AWARDEDProcurement termination notice (UK12) · THE CAMBRIDGE HOUSING SOCIETY LTDRef ocds-h6vhtk-056030
Housing with Care Data System
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Contract Value
£200,000
excluding VAT · £200,000 including VAT · Above the relevant threshold
Database system to securely record residents' care information and allow sharing of up-to-date information with authorised staff and organisations.
Hold care plan information and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed.
Hold risk assessments and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed.
Allow generation of daily care cards - a schedule of appointments to be followed by each member of care staff and filled in as appointments are completed. Care cards to be accessed on secure mobile devices.
Hold electronic MAR charts, with details of medicines held, to be filled in as appointments are completed. MAR charts to be accessed on secure mobile devices.
Have a method of staff being able to log their arrival at a resident's flat and departure to show attendance times.
Interface with pharmacy to allow medicines received to be entered at start of 4-weekly medicine cycle, and medications to be ordered at the end of the cycle.
Hold power of attorney documents, where held, linked to the care plan.
Hold consent in line with GDPR requirements - replacing authorisation documents linked to care plan.
Hold restriction record /best interests where recorded.
Hold staff availability and allow for the creation of rotas, taking into consideration resident preferences. Allow rotas to be amended reactively.
Allow agreed resident information to be displayed on a secure portal to be viewed by families.
Allow residents to access their own records on the secure portal
Allow for creation of reports.
Allow for easy export of data set in accordance with a subject access request.
Allow for automatic import of tenant data when added on Aareon QL Housing system.
Receive care requirements from Cambridgeshire County Council, either as an initial request or as an amendment in agreed format.
This procurement was divided into 1 lots, each awarded separately.
Lots
1
Lot
Value
Status
Lot 1
Feb 2026 – Feb 2031
-
cancelled
Award criteria
Weightings from the notice.
Price(price)
Consultancy Support
Functionality matched against the specification. (System deliverables)
Degree of future-proof capability
Implementation and mobilisation
Social Value
Key Dates
Published
16 January 2026
Tender Open
-
Tender Deadline
8 December 2025
Award Date
-
Contract Start
-
Contract End
-
Planned term
2 February 2026 – 1 February 2031 · may extend to 1 February 2034
Extension option
There is the potential for a contract extension of up to 8 years (96 months), depending on both the success in achieving the required outcomes and availability of further funding.
Notice Amendments
Changes the buyer published to this notice after it first appeared.
Amendment 051772-2025
Period of time is taking longer than anticipated. Therefore, the dates have been moved back to avoid confusing suppliers.
Amendment 077182-2025
Corrected information on Non-Collusion form
Amendment 077201-2025
Disclosure of Interest Document added to Tender Notice.
Amendment 078422-2025
We have added a Clarifications document for the interest of potential bidders.
Amendment 078587-2025
Clarifications document updated.
Procurement Details
Method
Open — any supplier may bid
Method Details
Open procedure
Route to market
Open competition
Main category
Goods
Category
Software package and information systems
Delivery location
UK
Buyer Reference
T26/001/CHS
Legal Basis
Procurement Act 2023
CPV Codes
48000000 – Software package and information systems