Purchase of Pet Cremators

Project Name: Pet Crematorium

Location: Bradwell Crematorium, Chatterley Close, Bradwell, Newcastle-under-Lyme, ST5 8LE.

Response required by: on or before 23rd June 2025

Response required to: Andrew Arnott – …@newcastle-staffs.gov.uk

Simon Sowerby – …@newcastle-staffs.gov.uk

Confirming, based on the project scope below, that your organisation can provide a compliant response having demonstrable evidence of having delivered similar solutions to like organisations in the recent (2 years) past and requesting to be included in the procurement process.

Description of the project:

Project Scope:

The proposal is to create a pet crematorium at the existing Bradwell site to provide a local service for pet owners focusing upon individual animal cremations. The following scope sets out what NULBC are looking to procure from the market:

• The provision, installation, and commissioning of a self-contained pet cremation solution (shipping container or similar solution) able to house the cremators, ash processing machine, lifting table, staff workspace, a storage freezer along with power and lighting.

o The unit must be weatherproof and can be fully clad by the contractor.

o The unit must be vented externally.

o Fuel storage to be in or around the container (to keep installation costs to a minimum, the unit must have its own fuel source and NOT require a connection to the sites existing gas supply or electric connection other than for ancillary functions such as lighting).

• A pet cremation chamber/unit able to cremate animals up to 50kg.
• A secondary cremation unit/chamber able to incinerate small animals up to 10kg o The units are required to run on HVO / Biodiesel or other fuels able to minimise carbon emissions (supporting the Borough Council's Net Zero commitments).
• The cremation units must be compliant with environmental regulations i.e. DEFRA, and all health and safety standards/regulations and laws.

o The units will need to be able to operate up to7 hours per day, 5 days per week, 50 weeks per year, cremating up to 5-7 animals per day.

o The units must include at least a 12-month warranty

• Ability for provider to also offer a multi-year Maintenance and service package including both reactive and preventative Maintenance, programmes/schedules to ensure that the cremators remain functionally at all time
• The provide will need to provide training and an ongoing support solution for employees.
• The indicative timeline is to have the unit delivered, installed and operational by 31st December 2025.
• Form of Contract:

It is envisaged that individual appointments will be under the Borough Council’s ‘Short Form Goods and Supporting Services Contract’.

• Contract Value:
• The total budged for this project is:

o £70,000 capital cost o An additional £2,500 has been allocated for 3-year service & maintenance programme with defined/response times faults times

• Procurement Route:

As this is a below threshold procurement the Borough Council of Newcastle-under-Lyme will look to invite those interested suppliers to participate in an ‘Invitation to Quote (ITQ) process on publication of the relevant documentation.

• Award Criteria:

Unknown at this stage but will be provided once the specification of requirements has been finalised and uploaded into the Council’s standard ITQ template.

• Programme:

EOI Issue: 21st May 2025

Site visits: Between the 9th to 13th June 2025 email …@newcastle-staffs.gov.uk to arrange a site visit.

EOI Return: on or before 23rd June 2025

ITQ Issue: TBA

ITQ Return: TBA.

Contract Award: TBA.

Contract Start: TBA

Contract Duration: TBA.

Lots

This procurement was divided into 1 lots, each awarded separately.