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390_27 Document Management Solutions — Leicestershire County Council, trading as ESPO | UKGovscan
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OPENTender notice (UK4) · Leicestershire County Council, trading as ESPORef ocds-h6vhtk-05115b
390_27 Document Management Solutions
Save Track Track buyer
Contract Value
£83,333,333
excluding VAT · £100,000,000 including VAT · Above the relevant threshold
Open for bids. Submissions close 14 Oct 2026, 0:00pm.
Description
ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.
We are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.
This is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).
How to bid
Tender notice (UK4). Open for bids. The submission deadline and how to submit are on this notice.
This procurement was divided into 7 lots, each awarded separately.
Lots
7
Combined Lot Value
£583,333,331
Lot
Value
Status
Lot 1
Electronic Document Scanning and Software
Jan 2027 – Jan 2029
£83,333,333
active
Lot 2
Document Storage and Retrieval Services
Jan 2027 – Jan 2029
£83,333,333
active
Lot 3
Total Document Management Solution
Jan 2027 – Jan 2029
£83,333,333
active
Lot 4
Enhanced Handling and Security Requirements
Jan 2027 – Jan 2029
£83,333,333
active
Lot 5
Confidential On-Site Shredding
Jan 2027 – Jan 2029
£83,333,333
active
Lot 6
Confidential Off-Site Shredding
Jan 2027 – Jan 2029
£83,333,333
active
Lot 7
On-Site and Off-Site High Security Shredding to NPSA Standards
Jan 2027 – Jan 2029
£83,333,333
active
Award criteria
Weightings from the notice, applied to every lot.
Price(price)
Non-Price
Key Dates
Published
12 May 2025
Tender Open
-
Tender Deadline
14 October 2026
Award Date
-
Contract Start
-
Contract End
-
Planned term
16 January 2027 – 15 January 2029 · may extend to 15 January 2031
Extension option
The framework agreement has the option to extend for up to a further 24 months.
ESPO may choose to use the extension period(s) where:
• The framework is performing well;
• It continues to broadly meet customer needs.
ESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).
The total estimated framework value captured in this notice includes the option to extend the framework as noted above.
Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).
Notice Amendments
Changes the buyer published to this notice after it first appeared.
Amendment 089934-2026
The Tender submission deadline has been extended to 14 October 2026, 12:00pm
Procurement Details
Method
–
Method Details
Open procedure
Route to market
Open competition
Main category
Services
Category
Document management system
Delivery location
UK
Open under
WTO Government Procurement Agreement
Buyer Reference
390_27
Legal Basis
Procurement Act 2023
CPV Codes
72512000 – Document management services; 79999100 – Scanning services; 63121000 – Storage and retrieval services; 48311100 – Document management system; 79995100 – Archiving services; 79996100 – Records management; 92512100 – Archive destruction services; 72300000 – Data services; 90500000 – Refuse and waste related services