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The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly — from 200 to over 800 project sites — and the existing system has struggled to keep pace. Key challenges include: • Outdated technology architecture. • Manual, resource-intensive updates. • Limited reporting and dashboarding capabilities. • A lack of scalability for growing governance and assurance needs. In response, WYCA’s Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels — from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA’s Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA’s existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption & Confidence Be intuitive and trusted — so much so that it could be confidentl
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Ninth Wave Ltd. | 03033752 | £550,000 | 1 lot Lot LOT-0000 | - |
Taken from this notice, not from Companies House. Check the original notice — details change and are not updated here.
This procurement was divided into 1 lots, each awarded separately. 15 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 0 Oct 2025 – Oct 2029 | £600,000 | 15 | Ninth Wave Ltd. | active |
Notices published under the Procurement Act 2023 name every bidder, including unsuccessful ones.
| Bidder | Bid on | Outcome |
|---|---|---|
| Ninth Wave Ltd. | Lot 0 | Won |
| Akhter Computers Limited | Lot 0 | Unsuccessful |
| Alsvior Global Limited | Lot 0 | Unsuccessful |
| BestOutcome LTD | Lot 0 | Unsuccessful |
| Blacklight software | Lot 0 | Unsuccessful |
| Corporate Project Solutions Ltd | Lot 0 | Unsuccessful |
| INVOKA CONSULTING LIMITED | Lot 0 | Unsuccessful |
| Micro Focus Software UK Ltd | Lot 0 | Unsuccessful |
| PARM AG | Lot 0 | Unsuccessful |
| Polarisoft The Anywhere Company | Lot 0 | Unsuccessful |
| Program Framework Ltd | Lot 0 | Unsuccessful |
| Quarrydale Consulting Ltd | Lot 0 | Unsuccessful |
| The Evolution Group 2022 Limited | Lot 0 | Unsuccessful |
| TMI Systems Limited | Lot 0 | Unsuccessful |
| Track Metrics Ltd | Lot 0 | Unsuccessful |
Weightings from the notice.
Government spending data: This supplier has received £387,129 in 3 payments (over £25k) from Home Office (2017-05-17 to 2017-12-13). View full payment history →
Changes the buyer published to this notice after it first appeared.
Added Stage 1 submission deadline information into the Competitive flexible procedure description
Added Stage 1 submission deadline that is 12PM (noon) on 7th August 2025 information into the Competitive flexible procedure description Deadline of clarification questions have been extended to 5PM on 25th July 2025