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PROJECT OVERVIEW
The Supplier is responsible for the management and integrity of their enterprise and Associated/Connected person(s) by ensuring they can fully deliver the Requirement and have submitted a bona fide competitive tender response. As part of Energia's Financial Systems Strategy a review of its financial systems has been undertaken with a decision to replace our core financial system SAP ECC6. The procurement will encompass a systems Solution, implementation partner and support services. Our core financial system is SAP ECC6 (Financial Management) which runs our day-today financial operations and is supported by Process Director (Invoice workflows) and SRM (PO management) in order to manage the full Procure to Pay process. SAP currently integrates with over 12 business systems with critical systems not limited to Maximo (Asset and inventory Management) C2M (Customer Billing) and Endur (Market Data) which will be maintained. Our objective is to simplify our systems landscape by procuring a fully integrated ERP, SaaS platform (via single sign on) ("the System") which the group can deploy through modular based implementations. The system should encompass the below functionality with the ability to "add on" additional modules / functionality such as planning and sustainability reporting, when required in a phased manner. The implementation of the modules will be prioritised based on our business needs at implementation phase and based on the implementation strategy agreed with the vendor.
1. Financial Management - we require a system solution for the recording and reporting of all financial transactions to include group consolidation. Reporting should have drill down capability to source data across all modules with dashboarding features.
Accounts Payable
2. Expense Management - will be utilised for employee expense claim submissions and should have seamless transactions with the General ledger.
3. Inventory Management - Partial deployment of inventory management may be required to ensure financial transactions relating to stock are captured.
4. Vendor and Contract Management - Will be the source to store and maintain contractual documents and assist with managing key performance indicators (KPIs) and other contractual obligations. It should provide a systematic approach to contract management, reporting capability and statistics to be readily visible and accessible.
5. General - The system should have enhanced Data-tagging capabilities, workflow of approvals and ability for users to easily create their own reports and dashboards as well as appropriate auditable administrative processes and in-built segregation of duties within roles across all modules and are also considered a must have for the application.
In addition, we require an experienced partner for SAAS Systems Implementation and ongoing support to assist Energia in the configuration and deployment of the solution. They should be on the list of "preferred partners" for the technology being deployed with a proven track record of delivery a project of this scale. They should be experienced with dealing with multiple stakeholders from across a range of functions to support the internal team on key decisions or issues as they arise. Their experience should enable them to provide insights to any transformational opportunities not identified by the internal project team while ensuring the system is set up as a "best in class" tool for finance.
Documentation of the system processes and associated training is a key requirement for full delivery of the project. Ongoing support services will also be required by the supplier over the lifetime of the contract, acting as the link between Energia and System Provider to include:
The above is for information purposes only to provide background information to the project. Scoring is based on the information required in Part 4, Annex 3, with emphasis on the Vendors experience in the below areas.
Full functional and non-functional requirements will be provided at the CFP stage.
Total value (estimated)
£7,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
1 January 2026 to 31 December 2030
Possible extension to 31 December 2033
8 years
Description of possible extension: The contract will be awarded for an initial contract period of 5 years with an option to extend for a further 3 years subject to annual review.
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| KAINOS WORKSMART LIMITED | NI622516 | £1,630,010 | 1 lot Lot 1 | - |
| WORKDAY (UK) LIMITED | 04162863 | £3,276,655 | 1 lot Lot 1 | - |
Taken from this notice, not from Companies House. Check the original notice — details change and are not updated here.
This procurement was divided into 1 lots, each awarded separately.
| Lot | Value | Awarded To | Status |
|---|---|---|---|
| Lot 1 Jan 2026 – Dec 2030 | - | pending |
Weightings from the notice.
Government spending data: These suppliers have received £23,775,819 in 109 payments (over £25k) from Department for Education, Cabinet Office, Food Standards Agency, DSIT, HM Treasury and 1 more public bodies (2018-05-10 to 2026-07-07).
Changes the buyer published to this notice after it first appeared.
The overview of requirement has been updated.