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OVERVIEW
DWP commissions the provision of circa 2 million Assessments per year, which are conducted on behalf of DWP by Healthcare Professionals (HPs) employed by suppliers that were awarded Functional Assessment Service (FAS) Contracts (FAS Providers). These Assessments are used to help determine eligibility to certain disability related benefits including Personal Independence Payment (PIP), Universal Credit (UC), Employment Support Allowance (ESA) and other Specialist Benefits.
The FAS Providers employ approximately 5,000 HPs to conduct Assessments on behalf of the DWP.
To conduct Assessments, HPs are required to have appropriate knowledge of the clinical aspects and the functional effects of a wide range of health conditions and disabilities as well as specific knowledge of how to conduct the Assessments and the related policy.
DWP owns a suite of benefit-related clinical Core Training and Guidance Materials (CTGM). The CTGM currently comprises a total of approximately 700 documents with a total of circa 30,000 pages. The CTGM is broken down into two categories, namely:
a) CTGM relating to carrying out Assessments which accounts for the vast majority of documents. In addition to providing the guidance to HPs and Authority Clinicians when conducting Assessments, FAS Providers are also required to use the CTGM to inform and develop training programmes and associated materials for their circa 5,000 HPs.
b) There are several CTGM documents for use by Authority Decision Makers. This category of CTGM includes guidance for Authority Decision Makers who determine eligibility for Attendance Allowance and Disability Living Allowance for Children.
In addition, DWP engages approximately 200 Authority Clinicians who will also use the CTGM for reference.
DWP is committed to ensuring clinical CTGM is annually reviewed and of the highest quality, evidence based, in-line with best practice and free from bias.
CONTRACT SUBJECT-MATTER
The following Services form the overall scope of Services required by the Authority under this procurement:
a) Clinical QA Service - carrying out a review of the CTGM;
b) Annual Clinical Training Course Service - delivering an annual clinical training course;
c) Educational CPD Materials Service - developing educational CPD materials.
The above Services are required to be delivered in accordance with:
a) the relevant sections of the Specification;
b) the relevant Service Levels; and c) the terms and conditions of the Contract.
The Authority conducted the procurement for the award of this public contract as an open procedure in accordance with sections 20(1) and 20(2)(a) of the Procurement Act 2023 (PA2023) for the award of a light touch contract in accordance with section 9 of PA 2023.
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Elizabeth Fry Charity | Charity Commission: 1152840 Companies House: 08606716 | - | - | - |
| Langley House Trust | 07888191 | - | - | - |
| Progress to Change | Charity Commission: 1065423 Companies House: 03286672 | - | - | - |
| P&S Medical Education Limited | 08892304 | £1,525,000 | 1 lot Lot 1 | - |
| St John's Approved Premises | Charity Commission: 1129748 Companies House: 06904882 | - | - | - |
This procurement was divided into 1 lots, each awarded separately. 2 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 1 Aug 2025 – Aug 2028 | £1,640,000 £1,525,000 initial term | 2 | active |
Weightings from the notice.
Government spending data: These suppliers have received £3,670,303 in 17 payments (over £25k) from HMPPS, Department for Work and Pensions (2023-01-17 to 2026-06-08).
Changes the buyer published to this notice after it first appeared.
The estimated contract values have been updated as the initial version of the notice specified annual contract values. Therefore, for the minimum contract term of 2 years stated in the notice, the estimated total contract value is £700,000 excluding VAT (£840,000 including VAT).
To ensure the Authority is not perceived as putting any Supplier at an unfair advantage or disadvantage, the Authority has decided that the requirement for Suppliers to “…provide contact details for a senior management representative within the organisation detailed in your example that is willing to act as a reference and who you have confirmed is willing to be contacted by DWP to verify the information you have provided in your response…” shall be removed from Question 2.2.1. This modification is incorporated into this revised tender notice and any affected tender documents.
The Authority has considered the impact of this modification on applicable tender deadlines and has decided that there will be no extension to the tender submission deadline.