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Waltham Forest Housing Association (WFHA) is undertaking a competitive tender process to appoint a supplier to deliver their Planned and Responsive Maintenance Services.This process is being managed by Altair Ltd on behalf of WFHA. Please note that this will conclude as WHFA contract and has no connection to Altair Ltd.This ITT is provided on the same basis to all organisations.The aim of this procurement process is to appoint one provider to deliver services outlined within Schedule 6 – Specification.The anticipated annual contract value is estimated at £450,000 for the planned element and £320,000 for the reactive element, resulting in a total estimated annual spend of £770,000. Over the full five-year term, the estimated total contract value is £3,850,000.Please note that whilst this is an estimated contract value it is not in any way guaranteed. In this ITT, the following words and phrases have the following meanings: Association Means Waltham Forest Housing Association (WFHA)Bidder/s Those organisations who have expressed an interest in providing the Requirement who have been selected by the Association to be invited to tender for the contract to provide them.Contract Means any formal agreement for goods, works or services as a result of this Tender ProcessEvaluation Criteria Means the evaluation criteria contained in Schedule 2FOI Law The Freedom of Information Act 2000, and the Environmental Information Regulations 2004 together as amended from time to timeForm of Tender Means the document contained in the Response Schedule (Schedule 3 which is completed by the Bidder and returned with its Tender Response.Tenant A person who resides or is present in a WFHA propertyInvitation to Tender (ITT) This Invitation to Tender including all its appendices Schedules 1 – 8, Appendix A and Appendix 1 – 8.Portal Means the secure online portal MyTenders operated by for the purposes of the Procurement Process.Preferred Bidder/s Means the Bidder/s who is successful following evaluation in accordance with the Evaluation CriteriaProcurement Process Means the procedure followed by Waltham Forest Housing Association to award the Contract.Response Schedule(s) Means Schedule 1, Schedule 3 and Schedule 4 and must be completed by Bidders in order for the Bidder to be considered for contract award in the Procurement Process.Requirement Means the Works and Services which the WFHA wishes to procure, details of which are set out in in this ITT and “Requirements” shall be construed; accordingly, Return Date Means the deadline for Tender Responses specified by the Association.Subcontractor A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime contractor or main contractor hires to perform a specific task as part of an overall project.Services Means the Services to be provided under the contractTenders Tender responses made by Bidders to this ITT in accordance with its terms and “Tender” shall be construed; accordingly,Tender Response Means a Response Schedule(s) submitted by a Bidder during the Procurement Process using the Response Schedule(s).TUPE Transfer of Undertakings Protection of Employment Regulations Updates Means a written notification by the Association to Bidders. Updates may be issued during the tender period to amend or to provide clarification to any part of the ITT. WFHA Means Waltham Forest Housing Association (WFHA) and its agentsWorking Day Means a day (other than a Saturday or Sunday) on which banks are open for domestic business in the City of London.SECTION 2: INSTRUCTIONS TO BIDDERS2. IntroductionTenders must be submitted strictly in accordance with the following instructions, read carefully before completing the ITT documentation. In submitting a Tender response, Bidders confirm that they have read and understood the contents. Bidders not complying with these instructions may be rejected by WFHA whose decision in the matter will be final.This ITT is provided on the same basis to all
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| TEB Builders Ltd | 01116067 | £3,850,000 | 1 lot Lot 1 | - |
This procurement was divided into 1 lots, each awarded separately. 22 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 1 Jul 2025 – Jun 2028 | £3,850,000 | 22 | active |
Weightings from the notice.
Changes the buyer published to this notice after it first appeared.
Due to additional information and inconsistency in the Version of the SOR on the pricing schedule. To ensure transparency and fairness, the deadline has been extended to 1200 hours 17th of April 2025 and Clarifications extended to 1700 hours 4th April 2025.
Due to an availability for information outside both the Tenderer and Bidders control, the tender closing date will be extended for two weeks to allow all Bidders to submit a full tender bid and to obtain the information which is not currently available from the 3rd party within the current tender timescales. To attain the specific SoR 7.1 Information, due to the IP nature of the information, the Tenderer cannot distribute this data centrally or en masse. The Bidder must apply for a Sub-Licence at the following link M3: Contractor Sub Licence https://www.m3h.co.uk/go/maintenance/schedule-of-rates/contractors/contractors-sublicence - this Sub-Licence process is a simple process and once the application is completed you should receive a confidentiality sub-licence code allowing the Bidder to request from the Client a copy of the documentation.
This means that we will re-open Clarifications for 1 week from the 10th to the 17th at 1700 hours to ensure that all Bidders have opportunity to access.
And will extend the closing date for 2 weeks which will take it to Thursday the 1st of May 1200 Hours