Respite- Residential Provision for Adults with Learning Disabilities Living in Southampton

Information relating to Provision A and Provision B as described in II.2.4) Description of the procurement:

Information relating to the councils pay scales can be accessed here: https://www.southampton.gov.uk/council-democracy/council-data/pay-scales/

** FTE is based on 37 hours

*** Information relating to the councils pensions can be accessed here: https://www.southampton.gov.uk/jobs/why-work-for-us/pensions/#:~:text=As an employer, the council,to arrange your own pension.

Please note the updated value of Provision B as described in II.2.4) Description of the procurement:

Provision B *correct as of 17/02/25 has a total staffing resource spend of £148,816.80 per annum, comprising the following staff:

Role-------------------------------FTE--------**Employers Pension Contribution

Registered Manager-----1.08-------------3%

Support Workers----------5.19-------------3%

• An incoming potential provider(s) will be responsible for any resulting redundancy or other TUPE related costs (redundancy/ T&C's/entitlements) these should be considered within your assumptions.

Please find below responses to recently submitted clarification questions:

1. Could you clarify the actual FTE strength vs Establishment currently at Kentish Road - and include the actual bands/payscales for each level. The link in the document doesn't work

We are unable to provide more detailed information re the current establishment for either site having sought advice from Procurement throughout this process. This was on the basis that the postholders are potentially identifiable and sharing individual salary information at this stage risks a potential breach of confidentiality. More detailed information will be available if this proceeds to a formal procurement exercise.

Payscales as they appear on SCC website can be found here:https://www.southampton.gov.uk/council-democracy/council-data/pay-scales/

2. The Request for Information asks for costs for 24/7 care but the original papers suggested Mon-Friday would not include between the hours of 10:00 and 16:00. Can you confirm that all costs will be 24/7 360 days?

Awaiting clarification from requester as to what original papers they are referencing.

3. The Request for Information states that the staffing for the Emergency Bed should come from core staffing. How can this be achieved 70% of the time with a 1:3 ratio. The numbers simply don't add up. Would it not make more sense to operate 5 beds plus 1?

The RFI states that it should be assumed that staffing for the emergency bed is supplemented by the core and where additional 1:1 staffing is needed, this would be chargeable separately. Initially capacity will come from the core and then be topped up by additional 1:1 staffing, which will be dependent on the level of need the service is required to meet. The provider would be expected to flex provision to ensure the best use of hours across any occupancy and need combination. A further examination of the emergency usage numbers suggests that 50% rather than 70% usage would be a more realistic estimate of current levels of emergency bed demand. This % change is an amendment to the original RFI.

Please find below responses to recently submitted clarification questions:

1. Could you clarify the actual FTE strength vs Establishment currently at Kentish Road - and include the actual bands/payscales for each level. The link in the document doesn't work

We are unable to provide more detailed information re the current establishment for either site having sought advice from Procurement throughout this process. This was on the basis that the postholders are potentially identifiable and sharing individual salary information at this stage risks a potential breach of confidentiality. More detailed information will be available if this proceeds to a formal procurement exercise.

Payscales as they appear on SCC website can be found here:https://www.southampton.gov.uk/council-democracy/council-data/pay-scales/

2. The Request for Information asks for costs for 24/7 care but the original papers suggested Mon-Friday would not include between the hours of 10:00 and 16:00. Can you confirm that all costs will be 24/7 360 days?

We have reviewed the cabinet paper and there is no reference regarding inclusion or exclusion of hours of Monday -Friday (10:00 and 16:00).

The RFI remains as is, under paragraph 11.2.4 that both sites should be staffed 24/7.

3. The Request for Information states that the staffing for the Emergency Bed should come from core staffing. How can this be achieved 70% of the time with a 1:3 ratio. The numbers simply don't add up. Would it not make more sense to operate 5 beds plus 1?

The RFI states that it should be assumed that staffing for the emergency bed is supplemented by the core and where additional 1:1 staffing is needed, this would be chargeable separately. Initially capacity will come from the core and then be topped up by additional 1:1 staffing, which will be dependent on the level of need the service is required to meet. The provider would be expected to flex provision to ensure the best use of hours across any occupancy and need combination. A further examination of the emergency usage numbers suggests that 50% rather than 70% usage would be a more realistic estimate of current levels of emergency bed demand. This % change is an amendment to the original RFI.