Multifunctional Devices (MFDs) and Managed Print Services - Lot 1

Lot 1 –

The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider. The primary aim of this contract is to provide the Corporation and associated departments with a Managed Print Service that builds upon the existing service. We are partnering to initially provide a like-for-like replacement of services, and then work with us to put in place a print strategy in order to optimise the service, including reducing usage and machines. The partner will scrutinise services, recommend best practice, and deliver a more efficient print operation that includes changing behaviour across the organisation.

Lot 2 – Print Room Services

The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider for the Print Room, at the Guildhall, London, EC2P 2EJ. The primary aim of this contract is to provide the Printing department (Print Room), 5th floor West Wing, Guildhall, City of London Corporation, a Multifunctional Device service provision.

The role and main function of this department mainly consists of printing perfect bound committee agendas for the Town Clark’s department’s committee team.

Other functions include:

• Printing Payslips for the Chamberlains department of the City of London Corporation.
• Various types of print for the Election of Lord Mayor and Admission of Sheriffs ceremonies, for example: Booklets, Flyers, Cards, Ballots and Passes.
• Other print jobs upon request from other Departments across the Corporation, such as: Menu Cards for the Cook & Butler’s Kitchen, wire-bound booklets and posters (up to SRA3 size).

Lot 1 contract value, over 7 years (5+2): £2,096,442.18+VAT.

Lot 2 contract value over 7 years (5+2): £202,433.79+VAT.

Lots

This procurement was divided into 2 lots, each awarded separately. 5 bids were received in total.

Government spending data: These suppliers have received £24,256,606 in 939 payments (over £25k) from Crown Prosecution Service, Department for Work and Pensions, Derbyshire Constabulary, Department for Transport, Ministry of Defence and 15 more public bodies (2012-11-01 to 2026-03-04).

Notice Amendments

Changes the buyer published to this notice after it first appeared.