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THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION | UKGovscan
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AWARDEDProcurement notice · Health and Safety ExecutiveRef ocds-h6vhtk-048484
THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION
Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.
This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.
HSE is coming to the end of the current contract and requires a service provider who will:
Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today
Lead and manage the extract of data from the current system
Lead and conduct the input of extracted data into the service provider's SaaS service
Support and manage the data quality review, by HSE, of the input data before service Go Live
Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users
Support the production of management information (MI) reports from the SaaS service
Train the super users and administrators in their roles in the SaaS service.
Data note: the source feed marks these lots as cancelled even though their awards are active — an inconsistency in the published notice. The award status is shown above.
Award criteria
Weightings from the notice.
Price
Key Dates
Published
13 March 2026
Tender Open
-
Tender Deadline
26 August 2024
Award Date
-
Contract Signed
28 March 2025
Contract Start
-
Contract End
-
Extension option
Extension provisions for 3 years in annual increments.
Procurement Details
Method
Open — any supplier may bid
Method Details
Open procedure
Route to market
Open competition
Main category
Services
Category
Software package and information systems
Delivery location
UK
Buyer Reference
ocds-h6vhtk-048484
Legal Basis
Public Contracts Regulations 2015 (EU Directive 2014/24)
CPV Codes
72000000 – IT services: consulting, software development, Internet and support; 48000000 – Software package and information systems