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This agreement provides access to multifunctional devices, managed print services, technical resources, digital workflow, cloud solutions for digital transition and print consultancy services.
Please look at additional main CPV codes for goods and services.
See Contracts Finder Notice for full supplier list
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~£180,000,000
estimated from lot values
1 lot
Multifunctional Print Devices (MFDs) and Basic Print Management Software
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Lots
This procurement was divided into 5 lots, each awarded separately. 12 bids were received in total.
Lots
5
Combined Lot Value
£900,000,000
Bids Received
12
Bids per Lot
12
Lot
Value
Bids Received
Awarded To
Status
Lot 1
Multifunctional Print Devices (MFDs) and Basic Print Management Software
1,440 days (≈3.9 yrs)
£180,000,000
£900,000,000 initial term
12
See Contracts Finder Notice for full supplier list
active
Lot 2
Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated Services
1,440 days (≈3.9 yrs)
£350,000,000
-
-
cancelled
Lot 3
Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Under Managed Service Provision
1,440 days (≈3.9 yrs)
£150,000,000
-
-
cancelled
Lot 4
GovPrint hardware, accessories and operational services
1,440 days (≈3.9 yrs)
£200,000,000
-
-
cancelled
Lot 5
Print Consultancy Services
1,440 days (≈3.9 yrs)
£20,000,000
-
-
cancelled
Data note: the source feed marks these lots as cancelled even though their awards are active — an inconsistency in the published notice. The award status is shown above.
Key Dates
Published
4 September 2025
Tender Open
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Tender Deadline
10 March 2025
Award Date
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Contract Signed
12 August 2025
Contract Start
-
Contract End
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Notice Amendments
Changes the buyer published to this notice after it first appeared.
Amendment 3
Change (IV.2.2): 10 March 2025 → 14 March 2025
Change (IV.2.7): 10 March 2025 → 14 March 2025
Amendment 4
Change (IV.2.2): 10 March 2025 → 18 March 2025
Change (IV.2.7): 10 March 2025 → 18 March 2025
Procurement Details
Method
Open — any supplier may bid
Method Details
Open procedure
Route to market
Open competition
Main category
Goods
Category
Office machinery, equipment and supplies except computers, printers and furniture
Delivery location
UK
Open under
WTO Government Procurement Agreement
Buyer Reference
RM6361
Legal Basis
Public Contracts Regulations 2015 (EU Directive 2014/24)
CPV Codes
30100000 – Office machinery, equipment and supplies except computers, printers and furniture; 30120000 – Photocopying and offset printing equipment; 30121000 – Photocopying and thermocopying equipment; 30121100 – Photocopiers; 30121200 – Photocopying equipment; 30121300 – Reproduction equipment; 30123000 – Office and business machines; 30125000 – Parts and accessories of photocopying apparatus; 30174000 – Label making machines; 30192400 – Reprographic supplies; 30232100 – Printers and plotters; 30232130 – Colour graphics printers; 48000000 – Software package and information systems; 48311000 – Document management software package; 48311100 – Document management system; 48613000 – Electronic data management (EDM); 48773000 – Print utility software package; 48773100 – Print-spooling software package; 48780000 – System, storage and content management software package; 48783000 – Content management software package; 48800000 – Information systems and servers; 48810000 – Information systems; 48820000 – Servers; 50300000 – Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment; 50310000 – Maintenance and repair of office machinery; 50313000 – Maintenance and repair of reprographic machinery; 50313100 – Photocopier repair services; 50313200 – Photocopier maintenance services; 72212311 – Document management software development services; 72212772 – Print utility software development services; 72212780 – System, storage and content management software development services; 72212782 – Storage management software development services; 72220000 – Systems and technical consultancy services; 72221000 – Business analysis consultancy services; 72222100 – Information systems or technology strategic review services; 72222200 – Information systems or technology planning services; 72222300 – Information technology services; 72223000 – Information technology requirements review services; 72228000 – Hardware integration consultancy services; 72512000 – Document management services; 72513000 – Office automation services; 79212000 – Auditing services; 79212200 – Internal audit services; 79311000 – Survey services; 79311200 – Survey conduction services; 79400000 – Business and management consultancy and related services; 79410000 – Business and management consultancy services; 79520000 – Reprographic services; 79521000 – Photocopying services; 79800000 – Printing and related services; 79810000 – Printing services; 79811000 – Digital printing services; 79820000 – Services related to printing; 79821000 – Print finishing services; 79995000 – Library management services; 79995100 – Archiving services; 79999100 – Scanning services