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Provision of a Cashless Catering System — Pembrokeshire County Council | UKGovscan
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AWARDEDProcurement notice · Pembrokeshire County CouncilRef ocds-h6vhtk-045534
Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events.
Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.
This procurement was divided into 1 lots, each awarded separately. 1 bids were received in total.
Lots
1
Initial Term Value
£398,379
Bids Received
1
Bids per Lot
1
Limited competition: at least one lot received only a single bid.
Lot
Value
Bids Received
Awarded To
Status
Lot 1
Sept 2025 – Aug 2030
£398,379
initial term
1
single bid — no competition
Haven Systems Ltd
active
Data note: the source feed marks these lots as cancelled even though their awards are active — an inconsistency in the published notice. The award status is shown above.
Award criteria
Weightings from the notice.
Core Functionality15%
System Integration11%
User Experience and Usability6%
Support and Maintenance6%
Contract Management4%
Innovation and Future Development3%
Desirable Requirements5%
Price50%
Key Dates
Published
8 July 2025
Tender Open
-
Tender Deadline
13 March 2025
Award Date
-
Contract Signed
26 June 2025
Contract Start
-
Contract End
-
Planned term
1 September 2025 – 31 August 2030
Extension option
up to 24 months
Procurement Details
Method
Open — any supplier may bid
Method Details
Open procedure
Route to market
Open competition
Main category
Goods
Category
Catering services
Delivery location
UKL14
Open under
WTO Government Procurement Agreement
Contract Term
At the end of the 5 years initial contract period or after 5 years if the extension option is utilised
Buyer Reference
PROC/2324/154
Legal Basis
Public Contracts Regulations 2015 (EU Directive 2014/24)
CPV Codes
48110000 – Point of sale (POS) software package; 55520000 – Catering services; 55524000 – School catering services; 48444000 – Accounting system; 30142000 – Accounting machines and cash registers; 72514000 – Computer facilities management services; 55512000 – Canteen management services; 48000000 – Software package and information systems