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Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services.
Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters.
The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element.
The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts.
Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract).
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Civica Election Services Limited | 02263092 | ~£4,050,000 estimated from lot values | 4 lots Lot A: Crawley Borough Council Electoral Print and Mail · Lot B: Horsham District Council Electoral Print and Mail · Lot C: Mid Sussex District Council Electoral Print and Mail · Lot D: Mole Valley District Council Electoral Print and Mail | - |
This procurement was divided into 8 lots, each awarded separately. 18 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 1 Lot A) Crawley Borough Council Electoral Print and Mail | - | - | - | planned |
| Lot 2 Lot B) Horsham District Council Electoral Print and Mail | - | - | - | planned |
| Lot 3 Lot C) Mid Sussex District Council Electoral Print and Mail | - | - | - | planned |
| Lot 4 Lot D) Mole Valley District Council Electoral Print and Mail | - | - | - | planned |
| Lot A Lot A: Crawley Borough Council Electoral Print and Mail Apr 2024 – Mar 2030 | £650,000 £817,930 initial term | 5 | active | |
| Lot B Lot B: Horsham District Council Electoral Print and Mail Apr 2024 – Mar 2030 | £1,000,000 £1,449,663 initial term | 4 | active | |
| Lot C Lot C: Mid Sussex District Council Electoral Print and Mail Apr 2024 – Mar 2030 | £1,800,000 £1,308,857 initial term | 5 | active | |
| Lot D Lot D: Mole Valley District Council Electoral Print and Mail Apr 2024 – Mar 2030 | £600,000 £567,446 initial term | 4 | active |
Changes the buyer published to this notice after it first appeared.
Additional time has been granted to allow prospective bidders to take into consideration published clarifications.
Published by the buyer on this notice. Details change and are not updated here.