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The Matrix Programme brings together nine departments. These nine departments comprise an amalgamation of those who have already moved to cloud or are yet to move to a cloud-based solution; these are:
Non-Cloud Users
Cloud Users
In line with the published Shared Services Strategy there is potential for additional Arms Lengths Bodies to onboard, however each will be assessed on a individual basis and subject to government principles around the management of public money and HM Treasury green book guidance.
The Matrix Programme, with the Department for Science, Innovation and Technology acting as the lead contracting Authority, has designed, developed, and procured new technology and capabilities that are required to help modernise the Departments 'back office' systems. It will deliver a high quality, and good value, system and support service to help streamline the transactions and activities that underpin the way Departments are run.
The Authority has awarded two contracts following conclusion of the procurement process, one for the SaaS ERP Solution along with one for the Systems Integrator. These contracts jointly enable the Matrix Programme to meet the objectives of the Shared Services Strategy for Government and user needs of the Departments within the cluster to ensure delivery of high quality, VfM (Value for Money), shared HR (Human Resources), Finance services and Payroll which meet the needs of service users.
The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years.
The period of the Agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for initial period of 10 years, with the option of extension for up to 2 further years. The period of the Agreement with the Systems Integrator for implementation and support services will be for initial period of 5 years, with the option of extension for up to 2 further years.
The maximum contract values stated within this notice for both contracts, includes all committed and uncommitted costs that may be enacted at some point throughout the lifetime of the contract(s) should the Authority require this. The additional services include (but are not limited to):
Licence costs (inc. 3rd party)
Core fees
Project Accounting
Recruitment
Inventory Management
AMS Support
Future ALB onboardings
This includes provisions for contract extensions, further details can be found in the notice description.
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Cognizant Worldwide Limited | 07195160 | ~£215,644,000 estimated from lot values | 1 lot Lot 1 | LOBBYIST ANACTA STRATEGIES UK LIMITED (5 quarters) Milltown Partners GBR Limited (1 quarter) |
| Workday Limited | - | ~£215,644,000 estimated from lot values | 1 lot Lot 1 | - |
This procurement was divided into 1 lots, each awarded separately. 8 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 1 4,320 days (≈11.8 yrs) | £215,644,000 £144,330,704 initial term | 4 | Cognizant Worldwide Limited Workday Limited | active |
Weightings from the notice.
Government spending data: These suppliers have received £267,748,696 in 3,038 payments (over £25k) from Department for Education, DEFRA, Ministry of Defence, Home Office, Department for Work and Pensions and 19 more public bodies (2018-04-05 to 2026-07-30).