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The Council's Housing and Technical Resources Property Service have an ongoing requirement for a specialist contractor to provide a maintenance service for the Building Energy Management System (BEMS) and Under Floor Heating (UFH) within South Lanarkshire across a number of establishments including Council buildings, education and social care settings.
Maintenance of both the BEMS and UFH is essential to ensure that there is:
The maintenance of the works requires specialist skills and therefore the contract is split into four separate lots. These lots reflect the main types of equipment in use as follows:
Lot 1 - Trend Controllers
Lot 2 - Siemens Controllers
Lot 3 - Various Controllers
Lot 4 - Under Floor Heating
The contract will be procured via open procedure on the most economically advantageous tender (MEAT) criterion as a single source award per lot, which enables the Council to take account of criteria that reflect qualitative, technical, and sustainable aspects of the tender submission as well as price when reaching a decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages:
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements for the Lot(s) they have selected.
As part of Stage 2 the bidders will then be required to complete a Technical response based on technical specific questions related to the lot they have selected.
As part of Stage 3 the bidders will then be required to complete Commercial response based on activities associated to the lot they have selected.
As part of the tender evaluation process the Council will then request evidence from the bidder identified as having the highest MEAT prior to award.
The contract will be governed under the JCT Measured Term Contract (MTC/Scot) 2011 Edition.
| Supplier | Identifier | Award Value | Lots Won | Cross-References |
|---|---|---|---|---|
| Affiniti Response Limited | SC331824 | ~£350,000 estimated from lot values | 1 lot Under Floor Heating | - |
| BMSI | - | ~£494,000 estimated from lot values | 2 lots Siemens Controllers · Various Controllers | - |
| Chartwell Controls Ltd | 06895100 | ~£556,000 estimated from lot values | 1 lot Trend Controllers | - |
This procurement was divided into 4 lots, each awarded separately. 25 bids were received in total.
| Lot | Value | Bids Received | Awarded To | Status |
|---|---|---|---|---|
| Lot 2 Siemens Controllers 1,800 days (≈4.9 yrs) | £196,500 £205,240 initial term | 6 | BMSI | active |
| Lot 3 Various Controllers 1,800 days (≈4.9 yrs) | £297,500 £221,060 initial term | 6 | BMSI | active |
| Lot 4 Under Floor Heating 1,800 days (≈4.9 yrs) | £350,000 £395,150 initial term | 6 | Affiniti Response Limited | active |
| Lot 1 Trend Controllers 1,800 days (≈4.9 yrs) | £556,000 £317,205 initial term | 7 | Chartwell Controls Ltd | active |
Weightings from the notice, applied to every lot.
Government spending data: These suppliers have received £3,244 in 3 payments (over £25k) from Northamptonshire Police (2023-11-30 to 2024-04-29).
Published by the buyer on this notice. Check the original notice — details change and are not updated here.