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Defence Soft FM — Ministry of Defence | UKGovscan
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OPENTender notice · Ministry of DefenceRef ocds-h6vhtk-02cd48
Defence Soft FM
Save Track Track buyer
Estimated Value Range
£3,501,760,452 – £4,162,520,803
The buyer published a value range. Totals elsewhere on this site use the upper figure.
The submission deadline passed on 20 Feb 2025, 0:00pm.
Description
Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services.
This procurement was divided into 6 lots, each awarded separately.
Lots
6
Combined Lot Value
£4,163,520,803
Lot
Value
Status
Lot 1
Southwest
2,520 days (≈6.9 yrs)
£1,188,762,059
-
Lot 2
Southeast
2,520 days (≈6.9 yrs)
£1,042,578,743
-
Lot 3
East
2,520 days (≈6.9 yrs)
£619,762,541
-
Lot 4
North
2,520 days (≈6.9 yrs)
£506,668,405
-
Lot 5
Wales & West Midlands
2,520 days (≈6.9 yrs)
£460,882,430
-
Lot 6
Scotland & Northern Ireland
2,520 days (≈6.9 yrs)
£344,866,626
-
Key Dates
Published
15 July 2025
Tender Open
-
Tender Deadline
20 February 2025
Award Date
-
Contract Start
-
Contract End
-
Notice Amendments
Changes the buyer published to this notice after it first appeared.
Amendment 1
Insert at the end of the section - II.7 (II.7): - → The Defence Soft Facilities Management Team are intending to hold an Industry Launch Day on Monday 8th November 2021.
Location:
Lefroy Lecture Theatre
Defence Academy of the UK,
Farringdon Road,
Shrivenham,
Swindon,
SN6 8LA
Timings:
Start 10:00
Finish 14:00
If you wish to reserve a place then please email …@mod.gov.uk no later than 17:00 on Thursday 30th September 2021
Please ensure your email contains a Point of Contact for when more information is available.
Due to COVID-19 restrictions and to allow for social distancing the number of attendees per supplier will be limited.
Further detailed and allowed numbers will be confirmed no less than two weeks before the event is due to take place.
Please note that this event is being pitched at a strategic level with senior members of Defence Infrastructure Organisation including Chief Operating Officer and the Director Regional Delivery due to attend.
Amendment 2
Change (N/A): - → The Authority hereby notifies you that the Defence Soft Facilities Management procurement, reference 702441450 (“Procurement”) is hereby terminated with immediate effect, in accordance with paragraph 52.1 of the Invitation to Negotiate dated 8th January 2024 (“ITN”).
Following the withdrawal of a number of Tenderers from the Procurement, the Authority’s view is that there are insufficient numbers of Tenderers remaining to deliver genuine competition under the current Procurement process such that the Authority would be able to secure a value for money result and a successful Contract award for each of the Lots.
We would like to thank all interested parties for their engagement with the Procurement.
Kind Regards,
DIO Commercial Director
The Authority hereby notifies you that the Defence Soft Facilities Management procurement, reference 702441450 (“Procurement”) is hereby terminated with immediate effect, in accordance with paragraph 52.1 of the Invitation to Negotiate dated 8th January 2024 (“ITN”).
Following the withdrawal of a number of Tenderers from the Procurement, the Authority’s view is that there are insufficient numbers of Tenderers remaining to deliver genuine competition under the current Procurement process such that the Authority would be able to secure a value for money result and a successful Contract award for each of the Lots.
We would like to thank all interested parties for their engagement with the Procurement.
Kind Regards,
DIO Commercial Director
Amendment 3
Change (N/A): - → The Authority hereby notifies you that the Defence Soft Facilities Management procurement, reference 712607459 (“Procurement”) is hereby terminated with immediate effect, in accordance with paragraph 2.6 of the PQQ Guidance Document issued 17th January 2025.
Following the Pre-Qualification Questionnaire response date suppliers raised further concerns regarding the win restrictions. The Authority’s view is that the definitions which would trigger the win restrictions may have created uncertainty amongst bidders. The Authority believes that this may have materially influenced bidders’ decisions on whether to participate or not.
We would like to thank all interested parties for their engagement with the Procurement.
Procurement Details
Method
Selective — suppliers are shortlisted first
Method Details
Negotiated
Route to market
Restricted or negotiated
Main category
Services
Category
–
Delivery location
UK
Buyer Reference
2025/S 000-001694
Legal Basis
Defence and Security Regulations 2011 (EU Directive 2009/81)
CPV Codes
79993100 – Facilities management services; 50000000 – Repair and maintenance services; 55110000 – Hotel accommodation services; 55900000 – Retail trade services; 90500000 – Refuse and waste related services; 90911000 – Accommodation, building and window cleaning services; 98311100 – Laundry-management services; 98393000 – Tailoring services