Framework Contract for Transportation

To allow Tenderers to prepare and submit a bid.

With regards to Section 5 – Evaluation Procedure : Framework Contract of the Invitation to Tender:

Part 5.4 Commercial Envelope – All Lots of the Invitation to Tender states the following:

The Commercial Envelope contains requests for pricing/commercial information that is required to be scored. The associated weighting for this overall section is 60% so the maximum score possible will be given 60% and all Tenderers will receive a score on a pro-rata basis .i.e. Lowest Fee Tender will receive the maximum percentage available, all other Tenders will be calculated in line with the following worked example;

“Tenderer 1 Fee = 50,000 GBP Tenderer 2 Fee = 65,000 GBP

Tenderer 1 is awarded the full 60% available i.e. 50,000 GBP = 60%

Tenderer 2’s score will be calculated on the following basis:

50,000 GBP/65,000 GBP x 0.6 x 100 = 46.15%”

This evaluation will be applicable to all Lots. Tenderers will be required to complete the Pricing Schedule relevant to the Lot(s) they are bidding for.

The Pricing Schedule for each Lot contains a scenario which is required to be completed to fulfil the commercial offering. The scenario contains a handful of Journeys which are for evaluation purposes only and are not a request for pricing for the Purchaser’s actual Journey requirement. The Journeys required during a Call-Off will differ from the scenario.

Tenderers are required to provide information on the size of proposed Vehicle i.e. number of passenger seats in the Vehicles. Information on the classification of Vehicle – bus, private hire or taxi this information is for information only. Tenderers are also required to provide the Total Cost per Journey for the Vehicle for evaluation purposes only. Each Total Cost per Journey for the Vehicle will be added together to create a Tender Total for that Lot.

The Council is changing the evaluation methodology for Lot 3 – Ad Hoc Buses. The change affects Lot 3 – Ad Hoc Buses only.

In relation to Lot 3 – Ad Hoc Buses, Tenderers are advised that they can bid for one or more of the scenario routes. The Council will evaluate this specific Lot based in line with the following worked example:-

“Tenderer 1 submits a Fee for only route Kirklandneuk 1 = 5,000 GBP Tenderer 2 Fee for Kirklandneuk 1 = 6,500 GBP

Tenderer 1 is evaluated against all bids received for route Kirklandneuk 1. This allows comparison on a like for like basis. Tenderer 1 is deemed to be the lowest price and is awarded the full 60% available i.e. 5,000 GBP = 60%. Tenderer 2’s score will be calculated on the following basis: 5,000 GBP/6,500 GBP x 0.6 x 100 = 46.15%”

As a result of this change, the Council is extending the deadline for bids to 12 noon on Monday, 30 August. The Messaging Area will now close at 12 noon on Monday, 23 August.