Cambridge City Council - Hybrid Mailing and Printing

The Councils' are looking to create a framework for hybrid mail (printing posting of external correspondence) and general and specific printing.

The framework will be for 4 years with a possible 2 call-offs up to 3 years making a maximum of 6 years.

The proposal is to carry out an OJEU competitive tender with negotiation for online service(s) to deliver the different functionality required - as Lots - for bulk printing and mailing, document production and specialist printing. The organisation has a desire to save 10% on annual hybrid mail costs but recognises print volumes are declining due to email and web-based correspondence.

This contract will be utilising a Lot structure as follows:

Lot 1 - General Hybrid mail - Print, insert and dispatch day to day variable data letters which could include variable or fixed data inserts

Lot 2 - Revenue & Benefits Hybrid Mail - Print, insert and dispatch council tax and benefit notifications which will include day to day bills, reminders, summonses and complete annual billing fulfilment

Lot 3 - Electoral Registration Hybrid Mail - All election printing, post and dispatch including polling day printing

Lot 4 - General Printing - Generally fixed data printing which could include larger volumes, colour magazines, letterheads, booklets and committee agendas. Additionally, a range of print finishing options including spiral/comb binding and stapling is included within this category

Lot 5 - Specialist - Could include banners and posters suitable for external use, specialist Never Tear paper and hologram printing

Lot 6 - Local / Urgent Print (HDC) - (max of 10k p.a. )

Lot 7 - Local / Urgent Print (CCC) - (max of 10k p.a)

Tender Documents

• Opportunity notice on Contracts Finder → — Tender notice
• e tendering portal → — Tender notice