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The university seeks to source an off-campus venue for its Graduation Ceremonies 2024.
Venue specification
⢠Capacity:
o Ability to accommodate up to 250 graduands per ceremony, with four guests - total per ceremony: 1,250 - and staff involved (c.50) o Two Graduation ceremonies to be held per day (morning and afternoon) o One evening Honorary Fellowship ceremony to be held in July
⢠Spaces:
o Appropriate rooms to accommodate:
ï§ Staff gowning/procession formation
ï§ Student registration, gowning and photography
ï§ Ceremony space with staging (to accommodate all graduands and at least two guests, plus staff)
ï§ Live-streaming space if required (for remaining two guests if needed)
ï§ Separate reception area for after the ceremony
⢠Technology/AV requirements:
o Wi-Fi within the venue o Appropriate lighting in ceremony space o Mic/lectern available for the speakers during the ceremony o Ability to livestream the ceremonies to YouTube
⢠Facilities:
o Able to accommodate/deliver a tokened drinks reception with alcoholic and non-alcoholic options, and option for guests to purchase more o All spaces and rooms must be accessible e.g. by lift/ramp
⢠Availability:
o Available for both July and December ceremonies (currently anticipated to take place w/c 15 July 2024 and w/c 16 December 2024) o Ability to set-up the day before with the space kept in-tact for the days/week of the ceremonies
⢠Transport/travel links:
o Good public transport links for travelling guests and/or suitable parking provision o Parking for supplier van
⢠Location:
o Relevant and accessible to Leeds Trinity University e.g. Leeds city centre, city of Leeds area, Horsforth area
| Supplier | Identifier | Award Value | Cross-References |
|---|---|---|---|
| LEEDS THEATRE TRUST LIMITED | Charity Commission: 255460 Companies House: 00926862 | £50,000 | MP LINK Rachel Reeves— Gifts, benefits and hospitality from UK sources |