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1. Background
The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns.
2. Asset Profile
⢠Total Units: 200
⢠Column Heights: Predominantly 5m and 6m
⢠Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type.
⢠Ownership: All assets of the contract are the responsibility of the Parish Council
⢠Power Supply: Unmetered supply (UMS) via DNO
3. Scope of Works
3.1 Routine Inspections
⢠Night-time patrols - monthly visual inspections of all units
⢠Annual physical checks - of lanterns, brackets, control gear
⢠Electrical safety testing - Once per contract (BS 7671 compliant)
⢠Structural inspections - Once per contract (in line with ILP GN22/19)
3.2 Reactive Maintenance
⢠Lamp failure / lantern outage: diagnosed and repaired
⢠Control gear, photocell, cut-out replacement (like-for-like)
⢠Minor cabling repairs
⢠Reporting of third-party damage or vandalism
⢠Make safe emergency repairs (within 3 hours)
3.3 Planned Maintenance
⢠Agreed schedule for batch component replacements
⢠Identification of obsolete stock and recommendation of equivalents
3.4 Emergency Works
⢠Danger to life, exposed wiring, fallen columns
⢠Immediate site attendance and public hazard mitigation
4. Technical Standards, as listed or similar
⢠Electrical Installations: BS 7671 (18th Edition)
⢠Street Lighting Design & Maintenance: BS 5489-1:2020
⢠Column Structural Integrity: ILP GN22/19
⢠Work on Highways: Chapter 8, Traffic Signs Manual
⢠PPE & Health & Safety Compliance: CDM Regulations 2015
5. Record Keeping Requirements
⢠Asset register maintenance
⢠Repairs log with date, unit ID, fault, action taken
⢠Components used with batch/serial reference
⢠Quarterly submission of maintenance summaries
⢠Open access to records on request by the Council
6. Highway Authority Liaison
⢠Submit permits for any road works affecting carriageway or footway
⢠Arrange closures or traffic management as needed
⢠Notify Council of scheduled works that may affect public access
7. Tender Evaluation Criteria
Criteria Weighting
Price / Value for Money 40%
Relevant Experience 20%
Technical Methodology 20%
Quality Assurance Measures 10%
Social Value / Sustainability 10%
8. Submission Instructions
⢠Bidders must submit:
o Completed Tender form o Insurance and accreditation details o References for similar contracts o Company details and declaration
⢠Deadline: Monday 1st September 2025
⢠Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below.
⢠Contact: Pip Davis, …@middletoncheney.org.uk
Middleton Cheney Parish Council
Main Road, Middleton Cheney
OX17 2LR
No supplier information available.