REQUEST FOR BIDS FOR A LEASE TO RUN AN INDOOR CAFÃ AND OUTSIDE TERRACE ON WHICH TO SITE TABLES & CHAIRS

APC have obtained planning permission for provision of the café and outside terrace https://www6.hertsmere.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RJBQGXIFN0500). This is a considerable capital expense, so before APC commits to this it wishes to enter into a lease agreement with a competent and solvent operator. Once appointed the café operator will become part of the 'design team' involved in designing the fitting out, and in particular the kitchen area.

Lease

As a requirement of the lease the café operator will be expected, in addition to operating and managing the café to

• Specify the initial fit out requirements to be incorporated during the design phase. The operator will be required to fund all items beyond utility connections. Painted walls and suitable flooring will be provided by APC.

• Open/Lock, clean and maintain the separate toilet block in the recreation ground opposite the MUGA.

• Collaborate with APC regarding any events they hold or any groups who hire Phillimore Recreation Ground for activities (within reason). APC hold regular events in Phillimore Rec as well as make it available for local schools and clubs for such events as sports days.

The panel will look to consider (please refer to tender document for full list)

• Commitment to provide a well-used and high quality café that is valued by the public. This will need to compete with other café outlets on the High Street nearby, but has the advantage of free parking and beautiful surrounds.

• Realism and practicality of business plan both financially and in terms of relevant business experience.

• Please include a detailed marketing plan on how you will promote the facility locally. Demonstrate you will set aside marketing funds to drive revenue at this location.

• It is expected that a commercial rent will be offered for the lease of the café by the successful tender, which will reflect the property and surrounds being offered, and to reflect the other obligations.

• It is also expected that a separate fee is proposed for the licence of the terrace on which tables and chairs can be placed.

• APC are prepared to consider offers that include an initial rent free period.

• Acknowledgement that there is a commitment to sign the lease before the café is built and that the operator will be part of the design team at RIBA stage 4.

Responses should contain

• The rent offered for the lease.

• An outline business plan.

An electronic copy of the tender should be emailed to …@aldenham-pc.gov.uk by the deadline of 5pm on Monday 14 August 2023.

A signed copy of the tender document should be sent to: -

TENDER DOCUMENTS - PHILLIMORE REC IMPROVEMENTS PROJECT - PHASE 1 - CAFÉ OPERATOR c/o Mr. P Evans

Aldenham Parish Council

First Floor, The Radlett Centre

1 Aldenham Avenue

RADLETT

WD7 8HL

The hard copies of your tender document should be received by Noon (Mid-Day) 14 August 2023.