Graduation Gown and Photography Services

The University of Sunderland is inviting tenders to supply gowning and photography services for its graduation ceremonies each year (in the UK), at both its Sunderland and London Campuses, commencing with our Spring/Summer 2021 ceremonies. After initial tender evaluation, the top 3 scoring suppliers (unless unable to catch up) will be invited to demonstration/presentations.

The summer ceremonies at Sunderland (usually held in July) take place over a week (2 events per day), whilst London (usually held in May, but may be brought forwarded to April 2021) are over 1/2 days (up to 2 events per day).

The winter ceremonies at Sunderland (usually held in November) take place over 2/3 days (up to 2 events per day), whilst London (usually held in October) are over 1/2 days (up to 2 events per day).

Each graduation ceremony is a special celebration for students, their guests, staff and VIP's and we want to ensure everyone who attends has the best day possible. Therefore, the University of Sunderland requires high quality, academically specific gowns, hoods, and hat hire for its students, VIP's, Executive and staff on the graduation event. Whilst also supplying a professional photography and framing service for graduates and honorary graduates and their guests.

A fully secure online and offline ordering facility for graduands along with details of discount offers, clear information, eg sizing, booking process, payment options, cancellation policy, etc is essential to ensure an exceptional customer service experience.

The tender is for a period of 3 years' with the option to extend for 2 years' in annual increments, commencing with the Spring/Summer 2021 ceremonies.

Overall contract value is estimated at £1,375,000 over 5 years' maximum contract length ie £275,000 per annum (made up of £200,000 Sunderland and £75,000 London), although there are no guarantees on spend level). We also reserve the right to spend a further 50% of the anticipated spend, subject to changes to requirements across the University for the duration of the award.

Additional information:

To express an interest, please register your organisation on our eprocurement platform In-Tend:

https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Is a Recurrent Procurement Type? : No

Government spending data: These suppliers have received £1,839,468,350 in 27,085 payments (over £25k) from Department for Education, Greater Manchester Combined Authority, HMPPS, Metropolitan Police, Department for Work and Pensions and 35 more public bodies (2010-04-09 to 2026-06-30).

Tender Documents

• Opportunity notice on Contracts Finder → — Tender notice
• Additional information on how to apply for this contract → — Tender notice