Office Multi Function Devices

This is a Transparency Notice publication to existing Call-Off Contract for Office Multi-Function Devices.

The requirement and functionality of the call-off contract is:

-Toner provision, repair and maintenance included in charge (same day or next day engineer visits for incident repair preferred);

-Automated monitoring (faults);

-Automated consumables ordering (Drum cartridges, toner, waste cartridges etc);

-Provision of printer estate with new multi-function devices (print, scan, photocopy);

-Fully networked MFD estate with scan to mail functionality;

-Fast, double sided printing and document collation;

-Secure print (PIN protected, or Secure 'Follow Me' printing);

-Provide visibility of the cost of printing;

-Ability to restrict colour printing to specific authorised members of staff. Black ink printing should be default;

-Stapling and hole punching ability on all MFD's;

-All labour, parts, maintenance and upgrades inclusive.

The office locations and required number of MFD's at each site are:

Newcastle x4, London x5, Birmingham x1, Manchester x1, Nottingham x1.

This notice replaces previous published awarded contract notices:

https://www.contractsfinder.service.gov.uk/Notice/2a3828c4-bb17-4264-8b23-b29ffc7374e9

The original procurement was undertaken through the CCS Framework Agreement Multifunctional Devices, Managed Print and Content Services and Records and Information Management (RM3781), Lot 2, following the further competition process.

Updated 16/06/2023:

-Start date corrected to Original Contract start date.

-End date corrected to Original Contract end date.

-Total Awarded Value corrected to Original Contract total awarded value and updated to £89,388.48

Total maximum award value is the maximum of all charges including all optional extensions.

Our Ref: CQC ICTC 860

Tender Documents

• Awarded contract notice on Contracts Finder → — Award notice
• 20210922 CCN 001 Office MFD's Variation →
• 20230602 CCN 003 Contract extension →