Project: project_3087 - Provision of TRA Meeting Room Phase 2

TRA wish to procure services to conduct Discovery, Design, and Build for an improved TRA Reading office Meeting Room Experience, with the following scope:

• The scope of the project is for 1 large meeting room (11.8m x 5.7m approx.) and 1 medium meeting room (6m x 5.7m) - for the new office on the 1st floor of Premier House, 60 Caversham Road, Reading, RG1 7EB as TRA are moving from their current office (North Gate House, 21-23 Valpy Street, Reading RG1 1AF) in April 2024.
• This must be a Microsoft Teams Meeting Room solution.
• The Supplier will ensure the solution covers screens, speakers, microphones, pc requirements, touch screen panels and any supporting cabling and stands.
• The Supplier shall provide a recommendation for running all-staff hybrid meetings (in person and online) from the large meeting room (best use of screen placement, microphones and speakers) to provide an excellent experience for all attendees (virtual and in-person).
• MTR (Microsoft Teams Room) solution required.
• A BYOD compatible solution is not required for this requirement.
• The Supplier shall provide a Monitor, which can be freestanding, or wall mounted. The Supplier shall indicate their recommended size.
• The Supplier shall ensure they do not provide any ceiling mounted devices as a solution - including mics / speakers / cameras.
• Bluetooth connectivity is not required, as this is not permitted under TRA cyber security protocols. Wifi and wired-ethernet is acceptable.
• The Supplier shall ensure the meeting room camera has the ability to track and zoom in / autoframe on speakers during the meeting.
• The Supplier shall provide Desk mounted microphones in preference to wall mounted - The Supplier shall advise their recommended number.
• The Supplier shall provide a Soundbar in preference to other speaker solutions.
• The Supplier shall include an option for an additional speaker (e.g. at the back of the room / other end of the desk) in their tender response.
• The Supplier shall provide a Main touchscreen / control panel for the meeting rooms.
• Any PC as part of the solution would need to be configured by TRA (the Requirement Owner) to enrol in InTune and security policies applied.
• Installation will be signed off via user acceptance testing which the Requirement Owner will coordinate to coincide with the installation date.
• The Supplier shall provide a Support service, required as per Solution Performance Requirements section above.

Tender Documents

• Awarded contract notice on Contracts Finder → — Award notice
• Redacted Contract. →