ITS300140 Procurement of a Highways and Transportation Digital Information Management System

Leeds City Council is seeking to procure a cloud hosted Highways and Transportation Digital Information Management System to: • support asset management; • manage the highway network considering customer needs, local priorities, asset condition; and • make the best use of resources to deliver the most effective highway maintenance services.

The key requirements are that any proposed system must:

• Be cloud hosted;

• Maintain a Register of Assets with comprehensive and flexible records retention, archiving and deletion functionality;

• Facilitate the scheduling, coordination and cost management of inspections and maintenance works, as well as raising works orders;

• Assist with forward planning and prioritisation;

• Support the management of the highway network and coordination of road closures, planned works, permits, and licenses;

• Have mapping functionality to plot the location of assets, plan routes and display other spatial data sets;

• Utilise mobile technology to allow for data collection in the field;

• Include a reporting tool comprising a comprehensive suite of reports as well as the ability to create user defined reports;

• Interface with other Leeds City Council systems; as well as external systems such as DfT Street Manager and BIM360;

• Meet GDPR and PSN compliance requirements.

The following Software and Services, as a minimum, shall be provided under this contract:

• Highways and Transportation Digital Information Management System (cloud hosted)

• Any additional modules/functionality required to meet LCC requirements

• Implementation services

• Installation services

• Configuration services

• Integration services

• Migration services

• On-going support and maintenance services

• System development and customisation

• Training

• Software/system upgrades

Tender Documents

• Awarded contract notice on Contracts Finder → — Award notice
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